Submissions

Author Guidelines

Guidelines for Authors: Preparing Papers for Publication in Advances in Medical Informatics
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First Author A., Second Author B., Third Author C.
1 Department, Faculty, University, City, Country (Orcid ID)
2 Department, Faculty, University, City, Country (Orcid ID)
3 Department, Faculty, University, City, Country (Orcid ID)*

Abstract
The abstract should be structured as follows:

• Introduction: This updated guide (effective May 2018) outlines instructions for preparing submissions for Advances in Medical Informatics (Adv Med Inform). Use this document as a Microsoft Word template (compatible with Word 2013 or newer). Clearly define all symbols used in the abstract.
• Materials and Methods: References should not be cited in the abstract. Use Times New Roman, size 10, italicized text, without bold formatting.
• Results: Write an abstract of 250–300 words. Avoid using italics or underlining.
• Conclusion: Ensure the abstract covers the introduction, materials and methods, results, and conclusion under separate headings.

Keywords
Include five key phrases or words, ordered by importance and separated by semicolons. These will assist in compiling the annual subject index.

Introduction
This is designed for Microsoft Word 2013 or later versions. Authors must closely follow all guidelines, especially formatting, to avoid rejection.

The purpose of this document is to serve as a template for submitting papers to Advances in Medical Informatics (Adv Med Inform). Following the provided styles ensures a professional layout and compliance with electronic publication requirements.

Procedure for Paper Submission

      1. Preparing the Manuscript

For efficiency, Advances in Medical Informatics (Adv Med Inform) directly uses this template as submitted by authors. Key points to note:

• Page Size: A4 is the required size.
• Figures and Tables: Provide appropriate titles or captions, and position them within the text near related content rather than at the end of the document.
• Content Quality: Avoid blank pages, excessive white spaces, unfamiliar abbreviations, and unclear phrases. Define all abbreviations the first time they appear.

Below is a summary of article types and manuscript guidelines:

Note: VAT or applicable taxes will be added to these amounts.

Page numbers and headers are managed by the journal. Only contributors directly involved in writing the paper should be listed as authors. Contributions from others should be acknowledged in the “Acknowledgments” section.

Mandatory Sections for Manuscripts:

1. Structured Abstract (250–300 words)
2. Introduction
3. Materials and Methods
4. Results
5. Discussion
6. Conclusion
7. Acknowledgments (if applicable)
8. Conflict of Interest
9. Authors’ Contributions
10. Financial Support
11. Ethical Approval
12. References (Vancouver style)

     2. Submission Process

Submissions must adhere to these specifications:

• File Format: Word 2013 or newer (.doc or .docx). File names should include the first author’s last name (e.g., smith.doc).
• Online Submission: Submit papers at aimi.quantechquest.com/index.php/AIMI/about/submissions. Authors need to register on the website. Provide a main document (without author names) as the primary file and supplementary files (copyright notice, cover letter, and full document with author names).

For queries during submission, contact the Executive Manager at info@aimi.quantechquest.com.

     3. Review and Resubmission

• Review Process: Submissions undergo a double-blind review. Editorial decisions are final, and status updates during the process are not accommodated.
• Resubmission: If a manuscript is rejected, corrections can be resubmitted via the same website.

     4. Copyright and Cover Letter

• Copyright: Authors must sign the copyright notice provided on the journal's website, scan it (preferably in PDF format), and upload it as a supplementary file during submission.
• Cover Letter: Prepare a cover letter with the manuscript title, declaration of originality, and your contact information. It should be uploaded as a supplementary file during submission

     5. Open Access Policy

All accepted articles are published as open access and are immediately available online. Discounts on the Article Processing Charges (APCs) are reviewed on a case-by-case basis upon request by the corresponding author. The APC covers editorial services, hosting, production, and customer support. Payment is required upon the article’s editorial acceptance.

• Payment Methods:
  • Credit card (secure online payment).
  • Invoice (payment due within 15 days of acceptance).
• Refund Policy:
  APCs are refundable only if an error by the journal prevents open access publication. Refunds are not provided for retractions due to author errors or misconduct.

      6. Figures, Tables, and Equations

• Figures: Captions should be placed below figures (e.g., Fig. 1: Description). Avoid unusual fonts. Ensure labels are legible, using 8–10 point type.
• Tables: Titles should be placed above tables (e.g., Table 1: Title). Maintain a consistent format for all tables.
• Equations: Use the Microsoft Equation Editor. Number equations consecutively and refer to them in the text as “(1),” “(2),” etc. Define all symbols and italicize them.

     7. References

References must follow a slightly modified Vancouver style. Key points include:

• Number references consecutively in square brackets (e.g., [1], [2-4]).
• Use Medline abbreviations for journal titles or write them in full if unavailable.
• For works with more than six authors, list the first six followed by “et al.”

Examples:

• Journal Article:
  Koziol-Mclain J, Brand D, Morgan D. Measuring injury risk factors: Question reliability in a statewide sample. Inj Prev. 2000; 6: 148–50.
• Book Chapter:
  Nagin D. General deterrence: A review of the empirical evidence. In: Blumstein A, Cohen J, Nagin D, editors. Deterrence and incapacitation: Estimating the effects of criminal sanctions on crime rates. National Academy of Sciences; 1978:95–139.

     8. Submission Timing

Manuscripts are published on a rolling basis, as soon as they are accepted. There are no specific deadlines for submission.

     10. Conclusion

Ensure conclusions highlight the importance and implications of the work without replicating the abstract. Conclude with applications, recommendations, or future directions.

     11. Helpful Tips

• Use professional English and avoid contractions (e.g., write “do not” instead of “don’t”).
• Ensure correct grammar, spelling, and style throughout. Submissions may be rejected for language issues.

     11. Math Formatting Guidelines

• When writing equations in Word, use the Microsoft Equation Editor (Insert > Object > Create New > Microsoft Equation). Avoid selecting “Float over text” to maintain proper formatting.
• Equation Numbering: Number equations consecutively in parentheses aligned to the right (e.g., (1), (2), etc.).
• Clarity: Define all symbols before or immediately after the equation. Italicize variables and ensure equations are clear and well-integrated into the text.

     12. Criteria for Publication

Advances in Medical Informatics (Adv Med Inform) welcomes papers that present new, relevant, and insightful technologies in the field of medical informatics. The focus should be on the technology itself, rather than the product developed from it. New technologies can include innovative algorithms, systems, and methodologies that contribute to the improvement of healthcare informatics.

Scope:
The journal covers topics including, but not limited to:

• Decision Support Systems: Design and application of computer-aided systems utilizing heuristic, algorithmic, and statistical approaches, including artificial intelligence and machine learning techniques.
• Biomedical Image Processing: Creation and enhancement of algorithms for lesion detection, disease diagnosis, and the modification of existing imaging methodologies.
• Health Information Systems: Development and implementation of registry systems, hospital information systems, departmental or clinical office systems, document management systems, electronic health records (EHRs), standardization protocols, and systems integration.
• Library and Information Sciences: Exploration of information management, data curation, and knowledge dissemination within healthcare settings.
• Health Information Management and Technology: Strategies for effective management of health data and the integration of emerging technologies in healthcare.
• Educational Technology in Healthcare: Development and assessment of computer-based training programs for healthcare professionals.
• Health Technology Assessment: Evaluation of new technologies and their impact on healthcare delivery and outcomes.
• Emerging Areas: Innovative and interdisciplinary topics related to health informatics.

The journal may dedicate specific issues to themes or topics, with guest editors reviewing papers related to the theme.

     13. Scope and Avoidance of Commercialism

The journal strives to maintain a professional approach and avoids commercial references within papers. Authors should refrain from including company names, trademarks, or commercial part numbers in titles, figures, or tables. Commercial affiliations should be disclosed in footnotes on the first page.

     14. Acknowledgments

In the Acknowledgments section, thank individuals or organizations who contributed to the research but are not listed as authors.

• Note: The word "Acknowledgment" should be spelled without an “e” after the "g" in American English, and the singular form should be used even if there are multiple acknowledgments.

     15. Abbreviations and Acronyms

• First Use: Define all abbreviations and acronyms the first time they appear in the text, even if already defined in the abstract.
• Formatting: Avoid using abbreviations in the title unless necessary. Acronyms with periods should not have spaces (e.g., "C.N.R.S." instead of "C. N. R. S.").

Authors are invited to make a submission to this journal. All submissions will be assessed by an editor to determine whether they meet the aims and scope of this journal. Those considered to be a good fit will be sent for peer review before determining whether they will be accepted or rejected.

Before making a submission, authors are responsible for obtaining permission to publish any material included with the submission, such as photos, documents and datasets. All authors identified on the submission must consent to be identified as an author. Where appropriate, research should be approved by an appropriate ethics committee in accordance with the legal requirements of the study's country.

An editor may desk reject a submission if it does not meet minimum standards of quality. Before submitting, please ensure that the study design and research argument are structured and articulated properly. The title should be concise and the abstract should be able to stand on its own. This will increase the likelihood of reviewers agreeing to review the paper. When you're satisfied that your submission meets this standard, please follow the checklist below to prepare your submission.